A rent roll is a snapshot by design — every unit, lease, rent, and balance as of the day it was exported. Then it goes stale. The export lands on the fifth, someone reformats it by the eighth, and by the time an investor asks what's rolling over in Q1, two move-outs and a new delinquency have already made it wrong. Playgrounds turns that export into a real, working dashboard app — with its own database behind it, connected to your property data — so the numbers read current whenever someone opens it.
How It Works
Say what you actually watch: physical and economic occupancy, in-place rent against market, expirations by quarter, balances over 30 days. Playgrounds builds the views, filters, and alerts around how you run the asset — not around a generic template.
Upload this month's export, or connect your property management system so units, leases, and balances sync on their own. Every property lands in one data layer, so the dashboard works from live figures instead of a copy in someone's inbox.
Open the app on the 3rd or the 23rd and the picture holds. AI agents pull fresh data on schedule and flag what changed — notices to vacate, new delinquencies, leases rolling in the next 90 days — so surprises arrive as alerts, not as month-end discoveries.
What You Can Build
- An occupancy tracker — physical and economic occupancy side by side, trended over time, with the vacant units listed under the number instead of buried in a tab.
- A lease expiration calendar — every lease rolling in the next twelve months, weighted by rent, so you see the $38,000 of exposure in March before March.
- A delinquency watch — aging balances by tenant, with an alert when a balance crosses 30 days instead of a filter someone remembers to apply.
- A loss-to-lease view — in-place rent against market by unit type, so renewal pricing starts from the gap, not a guess.
- A portfolio roll-up — occupancy, expirations, and delinquency across every property in one portfolio dashboard, with click-through to any single unit.
And when a refinance or sale comes up, the same live roll feeds your underwriting model — no re-keying the numbers you've been watching all year.
Why Generic AI Falls Short Here
Generic AI can read a rent roll once. It can't watch one. Paste the export into ChatGPT or Claude and you'll get a reasonable summary of that file, on that day. Next month you start over — new upload, same explanations, and nothing remembers which units you were worried about last time. Playgrounds starts from a CRE framework that already understands units, leases, and charges, and what you build is a standing app that refreshes itself — the dashboard your team opens in March is the one they opened in January, with March's numbers.
Frequently Asked Questions
Do I need to know how to code?
No. You describe the dashboard the way you'd brief your property manager, and Playgrounds builds the app — views, filters, and alerts included. Changes are plain English too, and connecting your property management system happens on your terms, with IT in control of access.
What format does the rent roll need to be in?
The one you already have. Upload the spreadsheet or CSV your property management system exports, and Playgrounds reads units, leases, rents, and balances into the app's own database. Column names and layouts vary by system; the app learns yours once and applies it to the uploads that follow.
Can one dashboard cover multiple properties?
Yes. Most teams start with one asset, then add the rest of the portfolio so occupancy, expirations, and delinquency roll up across properties — with the ability to click into any single unit when something looks off.
Is our tenant and lease data used to train AI?
No. AI features run under enterprise terms that prohibit training on your inputs. Every record is tenant-scoped, encrypted in transit and at rest, and stays yours.
Free to start, no credit card. Upload this month's export and have a working dashboard in minutes.
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